From individual and small enterprises to multinational companies, the QuickBooks software is used for accounting and bookkeeping. Where QuickBooks database server manager is an essential aspect. It allows users to access the QuickBooks Server in multi-user mode. Besides that, the tool also scans the files and updates them regularly. 

However, the QuickBooks database server manager is not available to many users. But, not anymore! This guide will help you with downloading, installing, and updating the QuickBooks database server manager?

So if you’re curious about what is QBDSM? Read the guide to the end, and you’ll learn everything you should know about the QBDSM tool. 


An Overview Of QuickBooks Database Server Manager Tool

QuickBooks has widened its reach with its functionality and usage. Hence, it’s also called Intuit's personal database management tool.

It allows the QuickBooks database server manager to configure multi-user access. This means you can access a company file from the computer. The file will be uploaded to a network. As a result, it creates a network file with the extension (.ND) in QuickBooks, for each company file on the host computer. 

However, the software is beneficial for those who want to use QB in a multi-user mode. Because it aims to provide access to multiple users for the same company file. Hence, to take advantage of this feature, you'll need to install this program on your host computer. 


Also Read: Straightforward Ways To Download and Install QuickBooks Tool Hub


What does the tool QuickBooks download manager do? 

There are two main functions the tool performs. These includes: 

  • Scan the QuickBooks company files important for multi-user access
  • Check the local storage device to detect new company files automatically


What Are the Significant Features of QuickBooks Database Server Manager?

The primary reason is to be able to use a company file by multiple users. But, that's not all. The tool has multi-faceted utility. As there are a couple of features that are integrated into the tool. Thus, before you search for a QuickBooks database server manager download; let’s learn about its features.

Here is an overview of its outstanding features: 


Database Server Features

The database server connects the QuickBooks company files with the server. It tells you how many users are logged into the QB file. Further, the features help you with the status of service relevant to QBDSM. 

In addition, using this, you can access the Services Administrative Tool. With this, you can also tweak service status and configure the services QBDBXX.


Scan Folder Features 

Before hosting company files on the server, the company files have to be scanned. This ensures that the files are correctly configured for multi-user mode. It is to ensure that no error appears on the database server manager. 


Update Features

Once the QuickBooks database server manager downloads, rest assured. Update feature in QuickBooks server manager will download, and install the updates automatically. All you need is to give it permission for the update. 

For that, you can use these steps: Tap on the Start button >> now, select Programs >> click QuickBooks and then >> select Updates


System Features

This feature entails you with complete detail of the device using a database server. It includes computer name, IP Address, processor, Operating system version, and storage capacity ()tool MB free and used). 

Hence, to get the details: First, tap on the Start button >> then, select Programs option >> select QuickBooks >> tap on the tab QuickBooks database server manager >> then, tap on System tab >> now, choose System Information and you’ll get the information about the system. 


Monitor Drive Features

The monitor drive feature keeps your QuickBooks database server manager updated. Every time you add a new company file, follow these steps:  

Tap on the start button >> then, select Program >> now, choose QuickBooks Database Server Manager >> Tap on the Monitored Drive tab >> Rename, remove, or Add the company files you want to be added and monitored. 


Key Factors to Consider Before Downloading The QB Database Server Manager

Moving forward, let’s discuss some crucial points. These points are relevant to downloading and installing the QuickBooks database server manager. 

  • Install different versions of the database server for each QB desktop version. 
  • The database manager tool creates a network file. Also, stores the company file in the host system. 
  • The QuickBooks DSM provides only multiple versions of processes. Rather providing multiple versions of it.
  • Install the Database server manager in chronological order. From the oldest to the newest version of QuickBooks desktop.
  • Each version of QBDSM can add one user to the database manager at a time. 
  • Please ensure to access the Services from the windows and the control panel.


Download and Install the QuickBooks Database Server Manager

To get the error-free and complete setup, go through the section below. Here, you will learn the step in three sections - 1. Download 2. Install and 3. Update QuickBooks database server manager on your computer. 


QuickBooks Database Server Manager Download

First, learn the QuickBooks database server manager download process. It’s easy and quick and requires a stable internet connection.

Here you go: 

  • Go to the QuickBooks installer
  • Locate it and open the installation wizard.  
  • If your computer has an internet connection, select Yes and Next
  • If your PC doesn’t have an internet connection, select No and then click Next
  • Now, select the All Programs option >> then click Next.
  • Read the terms & conditions. After that tap Agree to the software license agreement. 
  • click Next.

Wait for the process to end. Once it’s done, follow the steps for the QuickBooks database server manager to install on your computer. 


You can also read:  How Can You Use QuickBooks Clean Install Tool for Windows?


Install QuickBooks Database Server Manager:

After downloading the setup file, follow these steps. You can Install QuickBooks Database Server Manager easily: 

1- In continuation of the above process, 

  • Select the Custom or Network options.

QuickBooks-Custom-and-Network-Options 2- Now choose the installation type

  • Select “I will be using QB on this system” if you want to access the program on your PC.
  • Or, select “I will not be using QB on this system” if you only want to store QB data on your PC.

3- To proceed, select Yes and allow access 4- Now, type in the license number and the product number 5- Follow the on-screen instructions for the installation.  

Update QuickBooks Database Server Manager:

If you’re looking for the best results from the tool, make sure you update it regularly. You can also learn to update the QuickBooks database server manager using these steps manually. 

  • Visit the QuickBooks official website
  • Download the latest QuickBooks database server management tool. 
  • After downloading, restart the computer. 
  • Once the installation completes, you will receive a message. 
  • Now, you need to create a file backup for your data. 
  • Next, adhere to the on-screen instructions.
  • After you finish the installation process, restart your computer. 
  • Open the software again. 


Setup and Run QuickBooks Database Server Manager

In this section, you’ll learn to use the database server manager. Using these steps you can scan the company file and hit them on the server. Besides that, if you have added a file accidentally, you can remove it following step 4

Step 1: Open the QB database server manager: 

The first step is to launch the database server manager. Also, if your QuickBooks database server manager is not available to run; configure the firewall settings along with setting up the database manager. 


  • Launch the database manager
  • Tap the tab Port Monitor. 
  • Select the Start button. 
  • Then, tap on the Windows Firewall tab. 
  • Move to the Advanced Settings
  • Then, select the Inbound Rule
  • After that, click on the Run option. 
  • Then, choose Port and hit the Next button. 
  • Please choose TCP and specific local ports from here. 
  • Tap Next
  • Moving forward, select Allow the connection
  • Tick mark all the profiles and hit the next button. 
  • Create your rule. 
  • At last, click the Finish button. 

Once you set up the database manager in QuickBooks. You can perform scans, add and remove folders, and update company files as mentioned in the steps below. 


Step 2: File Scanning: 

Before moving further, you must first scan the company files on the server. It's to make sure the files are set up correctly so that other people can access them without any problems. Thus, using the Scan folder, here’s how you can scan all the company files:


  • Head to Start and select the Programs options.
  • Choose QuickBooks.
  • Then, tap on the QBDSM.
  • Now, tap on the tab Scan folders.
  • Now, look for the folder where your company files are saved.
  • Select it and click on the Scan option.


Step 3: Add Folders: 

In this step, you need to add the folder you want to add and scan before uploading it to the server. 


  • From the Scan folder, tap on the Add Folder option.
  • Now, select the folder you want to add.
  • Also, select the location of the folder that contains the company files.


Step 4: Remove the Folder: 

If you have added the wrong folder and want to remove it, use these steps: 


  • Select the company file folder.
  • Tap on Remove folder.
  • Check to see if the file is deleted or not. 


 Also Read: How to Quickly Fix QuickBooks Won’t Open issue?


Step 5: Select the option Scan: 

Now, you need to scan the folder you uploaded using step 3


  • Select the folder with the company file.
  • Click on the Scan option.
  • Once the scanning is finished, a list of all files will appear on the screen. 


Step 6: Monitored Drive Features: 

With this feature, your Server Manager files will be updated for every new company file added.


  • Head to the Start.
  • Select Programs.
  • Then, choose QuickBooks and QuickBooks database server manager.
  • Now, tap on the tab Monitored Drive.
  • After that, choose Remove and Rename.
  • At last, click on the Select option, if you wish to monitor all the local drives.


Summing Up:

The tool QuickBooks database server manager is an all-in-one solution for users. It lets them manage all the applications a business requires for accounting and bookkeeping. All you need is to set up the tool and be on a multi-user network. We hope you find this guide insightful. But, if you face any errors, or need suggestions, feel free to contact us. Our professionals are always ready to assist you.